Documenting Project Resources

When you collect image, video, and audio resources for your projects, you need to document their characteristics. These should be stored in a word processing or spreadsheet document in the Documentation folder of your project. You will be graded on your documentation.

For example, see this Google Sheets spreadsheet of an image collection. You can copy this file to your own Google account by choosing “Make a Copy” under the “File” menu. Then you can erase the existing rows and use the spreadsheet yourself. (If you need training on Google Sheets, read Google Sheets 101 by Zapier.)

For every resource you download, you should fill out a complete row in the table with the following information:

  • Creator/Collector: the photographer, artist, collector, or producer of the work.
  • Title: the creator’s title of the work, if any.
  • Date: date (or date range) the work was produced.
  • Original medium: photograph, photomontage, painting, digital drawing, illustration, video, soundtrack, poster, etc.
  • Original dimensions: if available, record in most appropriate units, including timespan for time-based work such as videos.
  • License: is it public domain? royalty-free? rights managed? one of the Creative Commons licenses?
  • Attribution: is a credit line requested or required? If so, what is it?
  • URL where the work is found: the full link to the page hosting the work (not directly to the work file itself).
  • Filename: what is the name of the original file in your Original Files folder? Include the file type suffix (e.g. “.jpg” or “.mov”). Tip: always save a copy of the original.

If any information is unknown or is not applicable, write “unknown” or “n/a” in that table cell. Don’t just leave it blank.